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Volunteer Jobs

BETWEEN MEET JOBS

Treat Supplier the day after a meet

Bring donuts, cookies, or other treat for the team on the days following each meet or on Fun Fridays. Arrive before the start of swim practice. (Will be reimbursed - bring receipts).

EARLY MEET DAY JOBS

Ice/Coffee/Donuts/Breakfast Purchaser (HOME ONLY)

Buys bags of ice the day of the home meet and delivers them early. For home meets, buys coffee, tacos, bagels and donuts the day of the meet and delivers them early. All of these items need to be purchased, so this may require a team effort. Coordinate with Concessions Coordinator for required quantities. (Will be reimbursed - submit receipts.)

Parking Director (HOME ONLY)

Arrive 1 hour early to place cones at drop-off area, setup parking signage, help direct drop-off flow and parking. At the start of the meet, this job is done. You may be asked to perform another job if needed. Discuss with the volunteer coordinator.

Volunteer Check-in (HOME AND AWAY)

Arrive 1 hour early to check in the parent volunteers. Confirm their position and give them their supplies, if necessary. Inform Meet Director of unfilled critical volunteer positions. Assign non-working parents to fill critical positions if needed. At the start of the meet, this job is done. You may be asked to perform an in-meet job if needed. Discuss with the volunteer coordinator.

Swimmer Check-in (HOME AND AWAY)

Arrive 1 hour early to check in swimmers. Work together to mark swimmers off the list and to write the swimmer’s numbers and events/heats on their arm and hand. 30 minutes before start of meet, alert head coach to missing swimmers. At the start of the meet, this job is done. You may be asked to perform an in-meet job if needed. Discuss with the volunteer coordinator.

IN-MEET JOBS

MEET CRITICAL JOBS

Per league rules, the meet cannot occur without filling these critical positions. We will fill them. Forfeiting or cancelling a meet due to lack of volunteers is not an acceptable option.

Head Timer – WHALe Required Position (HOME ONLY)

Standing poolside, you will start two stopwatches with each heat, acting as a backup timer. Looking at the lane timers, if any of them have their hand raised, signaling their watch has a problem, you deliver your watch to them.

Lane Timer – WHALe Required Position (HOME AND AWAY)

Sits at the finish end of a designated lane and times the swimmers with a stop watch from the moment the race is started to the touch at the finish. Records the time on a timing slip. We must have one BLST lane time per lane for both halves of the meet. 

Timing Slip Runner – WHALe Required Position (HOME ONLY)

Collects timing slips at the end of a few races and takes them to the console operators. This job can be simultaneously performed with some other volunteer jobs, if needed.

Console Operator - WHALe Required Position - Training Required (HOME AND AWAY)

Requires console training (about 2 hours). BLST would like 4 trained Console Operators

Adds swimmers and revises heats prior to meet. Provides heat sheets. Sits under a canopy at a table with a scorer from the opposing team in view of the finish end of the pool. Operates the Dolphin Wireless console and the Meet Maestro software to import the times from the electronic stop watches. Overrides with backup manual times as needed. Scores the meet.

Starter- WHALe Required Position - Training Required (HOME ONLY)

Requires Starter/Referee Training (about 2 hours total). BLST would like at least 3 trained Starter/Referees. Starter/Referees are also certified Stroke/Turn Judges.

Standing poolside, the Starter calls the swimmers up, announces which heat is next, directs the swimmers to ‘take your mark’, checks with the timers and console operators that they are ready, uses the starter system to start the race, signals any false starts, then clears the pool lanes after each heat.

Referee- WHALe Required Position - Training Required (HOME ONLY)

Requires Starter/Referee Training (about 2 hours total). BLST would like at least 3 trained Starter/Referees. Starter/Referees are also certified Stroke/Turn Judges.

The Referee is the Head Judge. Reviews rules and procedures with the judges, timers and coaches prior to a meet. Conveys infractions noted by judges to the Referee sheets. Discusses protests and questions from head coaches, works with Starter and Scoring Console to keep race on schedule.

Stroke and Touch/Turn Judges- WHALe Required Position - Training Required (HOME AND AWAY)

Requires Judge Training (about 1.5 hours). Training good for 2 years. BLST would like 10 trained Judges.

Stroke Judge

Sits/stands/walks mid-pool and watches for the correct stroke mechanics of swimmers during the race. Reports disqualifying strokes, kicks, or positions to the Referee.

Touch/Turn Judge

Sits at the ends of the pool and watches for the correct starts, touches, or turns by swimmers during a race. Responsible for the first stroke out on a start, the turns and the last stroke/touch at the wall. Reports disqualifying mechanics for starts, touches or turns to the Referee.

OTHER IN-MEET JOBS

Other jobs that are important to our team, but the league will not make us forfeit if we can't fill them.

Home Announcer/Meet Director (HOME ONLY)

Announces start of meet, intermission, sponsors, and end of meet on the PA system. When not announcing, helps out in any other where needed. Usually filled by the President.

Flip Chart Turner (HOME ONLY)

Works with the Starter/Console. Manipulates the flip chart which helps timers, console operators, swimmers and spectators keep up with events.

Ribbon Table Helper (HOME AND AWAY)

Sits near the scoring table, applies printed labels to the appropriate ribbons, files ribbons for distribution to swimmers.

Kid Wrangler (HOME AND AWAY)

Works in the canopies with other Kid Wranglers to locate swimmers, get/keep them in line for upcoming swims, and keeps them engaged and happy. Delivers kids from the canopies to the Ready Bench Helpers.

Ready Bench (HOME AND AWAY)

Works at the benches with Ready Bench team to get/keep swimmers in their proper swim heat and lane.

Concessions (HOME ONLY)

First Half helps with setup and breakfast sales, Second Half helps with lunch sales and cleanup. We will cancel concessions to fill more critical positions if needed. 

Grill Masters (HOME ONLY)

For home meets, prepares grill around 10:30, grills hamburgers and hot dogs for concessions. Cleans grill and place in closet at the end of the meet. This job must be claimed early to make sure we have someone to do the job before we buy the food! We will cancel concessions to fill more critical positions if needed.

Water Delivery and Supplies (HOME ONLY)

Periodically delivers cold water bottles to all working volunteers. Periodically takes out the trash. Periodically checks restroom for supplies.


BOARD POSITIONS

President

Vice President

Volunteer Coordinator

Technology and Communications

Treasurer

Secretary

WHALe Representative


COMMITTEE JOBS

Concessions Lead

Equipment Maintenance

Social Events Planning

Clothing/Items Sales and Awards

Fundraising and Sponsorship


We Can’t Have A Swim Team Without Volunteers! We Need You and Thank You Very Much!

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